Heather Knoll Cluster Association

Board of Directors Meeting

December 9, 2020

The meeting, held via video conference due to the Covid pandemic, was called to order at 7:00 p.m.

Board Members present: Cate Fulkerson, Tim Schick, Lee Thompson, Kat Daubenspeck and Petra Raymond.

Residents present: Judy Holmes, Diane Williamson, Rob McCoy, Christina Warder and Cindy Brownstein.

Member Comments

Diane Williamson (1219) noted that the logs left from the cutting of a fallen tree behind her unit were unsightly and asked that steps be taken to remove them.

Board President Cate Fulkerson said the tree contractor would be contacted to determine what could be done.

The logs had been left at the edge of the woods, on Reston association property, with the permission of RA as a means of avoiding damage from hauling them up a hill and to reduce the cost associated with eliminating the safety hazard from the fallen tree.

Rob McCoy (1221) asked that other trees be assessed to determine if they were at risk of falling.

Minutes

m/Petra s/Lee The minutes of the October 21, 2020 meeting were approved.

The board reviewed the minutes of the November 10 annual meeting and agreed to present them for approval at the 2021 annual meeting.

Financial report

m/Tim S/ Kat the Financial report was accepted.

Petra reported all bills for 2020, with the exception of the December electric bill have been paid. Sufficient money remains on hand to cover snow removal, if necessary and have an unexpended balance of about $4,000.

Road Sealing

Petra reported road cracks have been sealed and a new center line painted.

Speed Control

The Board discussed resident complaints regarding speeding on the road.

Petra reported on her conversations with Fairfax County police, who recommended against speed hubs for safety reasons and instead suggested signage.

Lee reported that he has contacted major delivery companies asking them to remind their drivers to be mindful of the cluster’s 15 mph speed limit.

Several board members noted that residents appear to be offenders as often as delivery vehicles.

The Board discussed using temporary, removable signage and sending reminder messages to residents. The board agreed to follow up on the discussion at its January meeting.

Bylaw Review

Cate reported she has received comments from the Cluster’s attorney on bylaw revisions. The Board agreed to review them at the January meeting.

Next meeting

The Board set its next meeting for 7 pm January 13 via a Zoom call.

Executive Session

m/ Tim s/ Lee The Board went into executive session to discuss a covenant violation. No votes were taken

The board returned from executive session and adjourned at 8:15 pm

Respectfully submitted,

Tim Schick, Secretary