Heather Knoll Cluster Association

Board of Directors Meeting

October 14, 2020

The meeting, held via video conference due to the Covid pandemic, was called to order at 7:00 p.m.

Board Members present: Cate Fulkerson, Tim Schick, Lee Thompson, Kat Daubenspeck and Petra Raymond.

Resident present: Judy Holmes

Minutes

m/Tim s/Lee The minutes of the Sept. 16, 2020 meeting were approved.

Financial reports

m/ Cate s/ Kat The Board approved reallocating $195.55 from the Trash Removal budget line to the Taxes and Audits line.

m/ Tim s/ Lee the financial reports for September was approved.

Updates on pending items

n Petra reported master plan work is scheduled for November and is expected to come in under budget.

n Petra reported street crack sealing and striping will occur in late October or early November.

n Lee reported that erosion work near 1262 is complete.

n Petra reported on efforts to care for the cherry trees on Wiehle Ave.

n The board reviewed the cluster rules on signs.

Approvals

m/ Tim s/ Kat The Board authorized the expenditure of up to $60 for materials to clean and seal the entrance sign to the cluster.

m/Tim s/ Lee The Board tentatively approved a $61,100 budget for 2021, subject to a decision on whether to purchase workers compensation insurance at an Oct 21 meeting. Under the tentative budget, the quarterly fee for inside units would be $515 and for outside units $549.

Annual Meeting planning

The Board reviewed the agenda and materials for the Nov 10 annual meeting.

Bylaw review

Cate reported on the legal review of proposed bylaw changes and the necessary next steps.

Executive session

m/ Tim s/ Lee The Board went into executive session to discuss contractual and legal matters.

On return from executive session the Board agreed to send the owners of 1229 a letter confirming requested painting and maintenance plan.

Next meeting

The next meeting is scheduled of October 21, at 7 pm via Zoom to consider purchasing workers compensation insurance, finalize the 2021 budget, review proposed updated to the bylaws and complete annual meeting planning.

The meeting adjourned at 8:58 pm

Respectfully submitted,

Tim Schick, Secretary