Heather Knoll Cluster Association

Board of Directors Meeting

September 16, 2020

The meeting, held via video conference due to the Covid pandemic, was called to order at 7:00 p.m.

Board Members present: Cate Fulkerson, Tim Schick, Lee Thompson, Kat Daubenspeck and Petra Raymond.

Resident present: Judy Holmes

Minutes

m/Lee s/Tim The minutes of the Aug. 19, 2020 meeting were approved.

Financial reports

m/ Tim s/ Cate The Board approved the financial reports for August.

The Board reviewed a list of current contracts and their expirations.

Communications

The Board discussed methods of sharing documents with the community.

Landscaping

Lee reported he was reviewing bids from three companies to correct erosion work at 1262.

The Board discussed the health of the cherry trees along Wiehle Avenue. The landscape contractor was asked to remove ground cover from the base of the trees. Petra reported she is looking for fertilizer recommended by the cluster’s arborist.

m/ Cate s/ Kate the Board approved spending up to $1,125 for tree work at the entrance of the cluster and stump removal at 1235.

m/ Tim s/ Petra The Board approved spending up to $1,300 on master plan work between 1210 and 1246, known as area 2. The only remaining master plan work is “area 3” long the wood line behind 1211-1219, which will be included in the 2021 budget.

Road work

m/ Lee s/ Cate the Board approved paying Pro Pave up to $1,200 to seal road cracks and restripe the centerline.

Bylaw review

Cate reviewed questions related to updating the cluster association bylaws. There will be additional discussion at the October meeting.

Budget

The Board reviewed an initial draft of the 2021 budget. There will be additional discussion at the October meeting.

Annual meeting planning

The Board set 7 pm November 10 for the annual meeting, which will be conducted by Zoom due to the pandemic.

Other Business

Petra Reported that the cluster is not being billed for mosquito treatments that could not be completed because of bad weather.

The Board agree to allow Judy Holmes to work on cleaning the cluster’s entrance sign in conjunction with Lee.

The next meetings were set for Oct. 14 and Oct. 21 each at 7 pm, to be held via video conference. The primary focus of the Oct 14 meeting will be finalizing the 2021 budget, and bylaw review at the Oct 21 meeting.

The meeting adjourned at 9:02 pm

Respectfully submitted,

Tim Schick, Secretary