Heather Knoll Cluster Association

Board of Directors Meeting

August 19, 2020

The meeting, held via video conference due to the Covid pandemic, was called to order at 7:00 p.m.

Board Members present: Cate Fulkerson , Tim Schick, Lee Thompson, Kat Daubenspeck and Petra Raymond.

Resident present: Judy Holmes

Minutes

m/Cate s/Kat The minutes of the July 29, 2020 meeting were approved with corrections.

Financial reports

m/ Tim s/ Lee The Board approved the financial reports for July.

Board email address

Tim reported a new email address for the Board: HKBoardReston@gmail.com. Problems have been reported with the old email address necessitating the change.

Property maintenance

Lee reported on the result of the August follow-up neighborhood walk around and a discussion with one resident. All residents are either in compliance with community standards or are working to resolve issues. A notice will be sent to the community and walkarounds will be conducted annually.

Landscaping

Lee reported he was in communication with the landscape contractor about the number of weeds in lawns.

m/Petra s/Kat the Board authorized the expenditure of $976.68 for grub control treatments.

Lee reported that he is gathering proposals for dealing with erosion issues at 1262 and will report back at the September meeting.

The board discussed the condition of the cherry trees along Wiehle Ave, some of which appear to be diseased. It was agreed that an arborist should be consulted to assess their condition and determine and our options.

m/Tim s/Lee The board approved the expenditure of up to $2,500 to do work on Area 8 of the Landscape master Plan. Area 8 is located on the large traffic island closest to the path to Woodbrook Lane.

Road work

Petra reported one quote has been received for crack sealing and that a second quote was expected. They will be reviewed at the September meeting.

Bylaw review

Cate reviewed questions related to updating the cluster association bylaws. Board members have submitted suggestions to be included in a new draft that will be discussed in September. Most of the changes are housekeeping items. The bylaws have not been thoroughly reviewed since Heather Knoll was established in the early 1990s.

Annual meeting planning

The Board set 7 pm November 10 for the annual meeting, which will be conducted by Zoom due to the pandemic.

The next meeting was set for September 16 at 7 pm, to be held via video conference.

The meeting adjourned at 8:21 pm

Respectfully submitted,

Tim Schick, Secretary