Heather Knoll Cluster Association

Board of Directors Meeting

July 29, 2020

The meeting, held at via video conference due to the Covid pandemic, was called to order at 7:06 p.m.

Board Members present: Craig Downie, Tim Schick, Lee Thompson, Cate Fulkerson and Petra Raymond.

Resident present: Kat Daubenspeck (1235).

Board Vacancy

The Board received a letter from Board president Craig Downey announcing he was stepping down from the board due to a move out of the neighborhood.

m/ Tim s/ Petra The Board accepted Craig’s resignation with regret.

m/ Tim s/ Cate The Board appointed Kat Daubenspeck to fill the vacancy.

m/ Tim s/ Kat The Board appointed Cate Fulkerson to be president.

Minutes

m/Lee s/Cate The minutes of the June 25, 2020 meeting were approved.

Financial reports

m/ Tim s/ Lee The Board approved the financial reports for June.

Property maintenance

Cate reported on the result of the July neighborhood walk around. Letters were sent to eight homeowners notifying them of issues that needed correcting. Another neighborhood walk around will be conducted in August.

Communications

Kat agreed to oversee the posting of notices on the cluster web page. Tim agreed to serve as a backup.

Drainage

The Board reviewed a drainage problem reported by the owner of 1262. The Board agreed that work on the owner’s private property was the homeowner’s responsibility. Lee will contact the homeowner and report to the Board any work on common property that may be required.

Tree work

m/ Cate s/ Tim The Board approved spending up to $350 to remove a dead tree behind 1233-1235 that is on common property.

m/Tim s/Lee The Board approved spending $1,600 to spar a dead oak tree at 1272-1278 and to prune overgrown plants at 1216 that are on common property.

Road work

The board agreed to seek quotes from contractors for sealing of cracks in the road.

Bylaw review

Cate reviewed questions related to updating the cluster association bylaws and said a more detailed list of issues will be presented at the August meeting.

Annual meeting planning

The Board discussed the logistics of holding the annual meeting during the pandemic. It was agreed that an on-line meeting would be the best option, with advance notice to residents.

The next meeting was set for August 19 at 7 pm, to be held via video conference.

The meeting adjourned at 8:25 pm

Respectfully submitted,

Tim Schick, Secretary