Heather Knoll Cluster Association
Board of Directors Meeting
July 29, 2020
The meeting, held at via video conference due to the Covid pandemic, was called to order at 7:06 p.m.
Board Members present: Craig Downie, Tim Schick, Lee Thompson, Cate Fulkerson and Petra Raymond.
Resident present: Kat Daubenspeck (1235).
The Board received a letter from Board president Craig Downey announcing he was stepping down from the board due to a move out of the neighborhood.
m/ Tim s/ Petra The Board accepted Craig’s resignation with regret.
m/ Tim s/ Cate The Board appointed Kat Daubenspeck to fill the vacancy.
m/ Tim s/ Kat The Board appointed Cate Fulkerson to be president.
m/Lee s/Cate The minutes of the June 25, 2020 meeting were approved.
m/ Tim s/ Lee The Board approved the financial reports for June.
Cate reported on the result of the July neighborhood walk around. Letters were sent to eight homeowners notifying them of issues that needed correcting. Another neighborhood walk around will be conducted in August.
Kat agreed to oversee the posting of notices on the cluster web page. Tim agreed to serve as a backup.
The Board reviewed a drainage problem reported by the owner of 1262. The Board agreed that work on the owner’s private property was the homeowner’s responsibility. Lee will contact the homeowner and report to the Board any work on common property that may be required.
m/ Cate s/ Tim The Board approved spending up to $350 to remove a dead tree behind 1233-1235 that is on common property.
m/Tim s/Lee The Board approved spending $1,600 to spar a dead oak tree at 1272-1278 and to prune overgrown plants at 1216 that are on common property.
The board agreed to seek quotes from contractors for sealing of cracks in the road.
Cate reviewed questions related to updating the cluster association bylaws and said a more detailed list of issues will be presented at the August meeting.
Annual meeting planning
The Board discussed the logistics of holding the annual meeting during the pandemic. It was agreed that an on-line meeting would be the best option, with advance notice to residents.
The next meeting was set for August 19 at 7 pm, to be held via video conference.
The meeting adjourned at 8:25 pm
Tim Schick, Secretary