Heather Knoll Cluster Association

Board of Directors Meeting

July 17, 2019

The meeting, held at Tim Schick’s (1223), was called to order at 7:08 p.m.

Board Members present:  Craig Downie, Tim Schick, Brad Wilson, Cate Fulkerson and Petra Raymond.

Minutes

m/ Cate s/Brad  The minutes of the May 22 meeting were approved.

Financial reports

Petra reviewed the financial report.  The  cost of trash removal has increased by $21.84 a month to $919.36 monthly. This is within what has been budgeted.

m/ Tim s/Brad The Board approved spending $836 for grub treatment, $375 for the removal of a dead tree across from 1237, next to the five spot parking area and $150 to remove a tree next to 1235.

The Board deferred action on removing white pines as called for in the master plan, as the cost of tree removal is less in the winter.

m/ Tim s/ Cate  The Board voted accept the financial report.

Painting

The board discussed communication with a contract over residents failing to pay them for work. The board agreed the contractor should be advised to send the matter to collection if necessary as the board is not a party to the work contract.

Landscaping

The Board reviewed issues related to a resident’s complain of bees nesting on their property. More information is needed before it can be determined if common property is involved.

The Board discussed resident concerns related to lawn care. Board members noted that we have just switched organic treatments less than a year ago and that the clear understanding was the appearance of lawns would not be as good for the first two years until the transitions was complete in three years. The Board discussed having the landscape contractors come to the next annual meeting.

Board Vacancy

Brad informed the Board that he was resigning effective July 18 because of an impending move out of state.

m/Cate s/Craig The Board voted to appoint former board member Lee Thompson to fill the vacancy.

Annual Meeting

The Board tentatively selected Nov. 13 with an alternate date of Nov. 20 for the annual meeting

The next Board meeting was set for 7pm August 14 at Tim’s house (1223)

The meeting adjourned at 8:30 p.m.

Respectfully submitted,

Tim Schick, Secretary