Heather Knoll Cluster Association

Board of Directors Meeting

July 30, 2018

The meeting, held at Craig Downie ‘s (1200), was called to order at 8:08 p.m.

Board Members present: Craig Downie, Tim Schick, Petra Raymond, Brad Wilson and Cate Fulkerson

Minutes

m/ Brad s/Cate The minutes of the July 11, 2018 Board meeting were approved.

Financial reports

m/ Tim s/Brad the financial report for July was approved.

Petra discussed on-going erosion work, noting that the remaining half of the funds owed for the project will be paid when the work is complete.

m/Petra s/ Cate The Board authorized the treasurer to reinvest the roof reserve in a 1-year CD at Northwest Federal Credit union.

Security

The Board had a lengthy discussion regarding auto break-ins that had occurred in the early morning hours of July 30. Cate agreed to contact Fairfax County Police as well as neighboring communities to see if a forum on security could be set up.

Craig agreed to send a message to residents containing advice the board had received from the police, reminding residents to local their cars and homes and to report suspicious activity to police.

Board members agreed, based on advice from local law enforcement, that security cameras run by the cluster would not sufficiently improve community security for the cost involved.

Bylaw Review

Cate discussed a timetable and process for reviewing the Heather Knoll bylaws for consistency and compliance with state laws. The review process is anticipated to extend into early 2019, with progress reports at board meetings and the annual meeting.

Property Maintenance and Appearance

The Board discussed establishing periodic community walk throughs to identify potential issues with property appearance and compliance with cluster and Reston Association regulations.

Rental Property

The Board agreed to remind owners of rental units of the requirement to notify Heather Knoll when a unit is leased.

Painting

Petra updated the Board on the progress of painting of 19 units scheduled to be repainted this year. The Board agreed that two other units in a building with units due to be repainted next year, could be deferred to allow the entire building to be painted at once.

Landscaping

Insect control

Board members agreed questions regarding the use of organic perimeter pest control had been addressed and that the application could proceed. The Board agreed that the area to the south of the Wiehle walkway would not be treated. The Board also agreed to request Material Safety Data Sheets for materials applied.

Organic lawn treatment

Board members agreed questions regarding the use of organic law treatments had been addressed, and that their use could begin. There would be no change in cost for the balance of the current landscape contract, which runs though 2019.

The Board appointed Brad to serve as the board’s liaison with the landscape contractor.

The next meeting was set for 7:30 pm Sept. 12 at Tim’s house (1223). [The meeting was subsequently rescheduled to Sept. 19.]

The meeting adjourned at 9:45 p.m.

Respectfully submitted,

Tim Schick, Secretary