Heather Knoll Cluster Association

Board of Directors Meeting

June 12, 2017

The meeting held at Tim Schick’s (1223) was called to order at 7:30 p.m.

Board Members present: Craig Downie, Tim Schick, Bob Dilger, Lee Thompson and Petra Raymond.

Guests present: Fred Souk and Judy Holmes

Minutes

m/ Bob s/ Craig The Minutes of May 17 were approved.

Financial Reports

m/Tim s/ Craig The financial report for May was approved.

Street Paving

Bob reported that ProPave has agreed to accept the settlement of the street paving costs approved last month by the board.

Investment of Reserves

m/ Bob s/ Lee The Board approved putting $100,000 of the roof reserve into a certificate of deposit.

Curb Staining

The Board reviewed the schedule for paint removal and staining of curbs. The work will be scheduled as weather permits. Residents will be notified to keep their cars away of work area.

House painting

Fred discussed concerns that he had regarding the contractor who is painting his house. The concerns were not with the painting but rather the contractor's lack of communication, which had been resolved. The board also received an email from a homeowner who was very satisfied with the contractor's work.

Mailbox repair

Petra reported that patching and repainting a rusted mailbox post was underway.

Erosion abatement projects

The board reviewed progress on drainage and erosion abatement projects. The work approved in May is partially complete.

Landscaping

The board discussed a resident’s request that a tree behind 1204 be removed because it is damaging a patio. The resident intends to renovate the patio. The board reached a consensus that the resident should review the plans (including the tree removal) with the Reston Association.

m/Bob s/ Tim The Board approved paying Duff $200 to remove a dead tree on cluster property along Woodbrook Lane.

There was a related discussion regarding contractor invoices and the need for the name of the contractor to match the name on checks being issued.

m/Lee s/ Bob, The Board approved the payment of $20 to Duff for removal of a tree limb, which was beyond the scope of previously approved work. The project, which had been approved for up to $400, only cost $330, including the extra $20.

The next meeting was scheduled for 7:30 pm July 24 at Tim’s house (1223).

The meeting adjourned at 8:50 pm.

Respectfully submitted,

Tim Schick, Secretary