Heather Knoll Cluster Association

Board of Directors Special Meeting

May 17, 2017

The meeting held at Tim Schick’s (1223) was called to order at 7:30 p.m.

Board Members present: Craig Downie, Tim Schick, Bob Dilger, Lee Thompson and Petra Raymond.

Guests present: Doug Raymond and Judy Holmes

The meeting was called to order at 7:30 pm.

Minutes

m/ Tim s/ Petra The Minutes of April 17 were approved.

Financial Reports

m/Tim s/ Craig The financial report for April was approved.

Street Paving

The board discussed an additional bill for $8,240 from ProPave, for unanticipated extra materials used in the street repaving. Board members agreed they were not prepared to bring the total cost of the paving project above the next lowest bid for the project.

m/ Tim s/ Bob The board agreed to pay $4,200 to settle the paving bill.

Erosion abatement projects

The board discussed drainage issues behind 1256-1262 (project 1), erosion behind 1270-1272 (project 2) and on the hill along the sidewalk on Woodbrook Lane (project 3).

m/ Tim s/ Craig the board approved paying Environmental Enhancements $1,051 for work on project 3, $708 for work on project 2 and $6,314 for work on project 1 unless a lower bid on project 1 is received in the next seven days.

Landscaping

m/Bob s/ Craig the board approved paying Environmental enhancements $3,555 for work on the small (1^st) traffic island, identified in the landscape master plan as Area 5. The work includes including removal of a diseased tree.

m/ Bob s/Lee the board approved spending paying Duff up to $400 to remove a dead tree on the large (2^nd) traffic island.

Maintenance project updates

The board reviewed the status of building repainting, curb painting, mailbox repair and stream bed rehabilitation.

The next meeting as scheduled for 7:30 pm June 12 at Tim’s house (1223).

The meeting adjourned at 8:45 pm.

Respectfully submitted,

Tim Schick, Secretary