Heather Knoll Cluster Association

Board of Directors Special Meeting

April 17, 2017

The meeting held at Tim Schick’s (1223) was called to order at 7:30 p.m.

Board Members present: Craig Downie, Tim Schick, Bob Dilger, Lee Thompson and Petra Raymond.

Guests present: Doug Raymond, Judy Holmes and Vadim Ovchinnikov

Minutes

m/Bob s/Craig the minutes of the March 29 were approved.

Financial Reports

m/Tim s/Craig the financial reports were approved.

Street Milling and Paving

The board discussed the rescheduled road milling and paving.

m/Craig s/Lee The Board approved renting traffic barrels and signs for the road closure.

House Painting

Lee reported he is in the process of getting bids from painting contractors that homeowners can utilize it they wish.

There was discussion, but no decision, on putting the question of changing the required frequency of house painting from six to seven years before a vote at the annual meeting.

Mail Box Repairs

m/ Bob s/Lee The board approved spending $600 with Williams welding to repair the rusted support post for the mail boxes serving units 1211-1225.

Stream bed restoration

Lee reported the need to monitor Reston Association to ensure restoration work is scheduled on the eroded stream bed adjoining the Lamplighter neighborhood.

Tree replacement

The Board agreed to add replacement of a tree behind 1250 to the list of landscape projects to be considered at the May meeting.

Erosion and drainage

The Board agreed to seek bids for correction of drainage and erosion issues behind units 1256-1262.

The Board also agreed to seek bids on drainage issues behind units 1240-1254 and 1200-1216.

The Board discussed mulching and plantings behind 1272 and the need for plantings behind 1219-1257.

Plantings, landscape and erosion projects will be prioritized at the May meeting.

Executive Session

m/Bob s/Lee The Board voted to go into executive session to discuss a possible violation of the Heather Knolls Rules and Regulations.

m/Tim s/Craig The Board voted to return to open session.

m/Craig s/Tim The Board approved:

The use of a moving pod on a private driveway does not violate the Heather Knoll Cluster Rules and Regulations provided: It does not remain on site beyond seven days, and it does not encroach on neighboring driveways, sidewalks, lawns or common areas.

The next meeting was scheduled for May 17 at Tim house (1223)

The meeting adjourned at 9:15 p.m.

Respectfully submitted,

Tim Schick, Secretary