Heather Knoll Cluster Association

Board of Directors Meeting

April 20, 2016

The meeting held at Tim Schick’s (1223) was called to order at 8:00 p.m.

Board Members Present: Craig Downie, Tim Schick, Mickey Alford-Lane, Lee Thompson and Petra Raymond.

Residents present: Doug Raymond

Secretary’s Report: Tim moved, seconded by Craig, the board voted to approve the minutes of the March 30 meeting as written.

Treasurer’s report: The board accepted the financial report and approved a template letter to be sent to residents with delinquent fees. Tim moved, Seconded by Craig.

Drainage: The board reviewed correspondence related to a proposal from Phoenix Home Services to correct drainage issue between 1233 and 1235.

On a motion by Craig, seconded by Lee, the board approved task two and three of the proposal, which are on common property, at a cost of $2,160 and $420 respectively. An adjoining property owner will be offered the opportunity to use the contractor for task one, which is on private property, at his own expense.

The Reston Association must approve this work before it can start.

Landscape and cluster repair work: It was reported that the Landscape committee is conducting a neighborhood walk-arounds with contractors to determine what tree, planting and erosion abatement work should be recommended for 2016. A request for proposals is being prepared for curb painting.

Plans are in the works to repair the bag dispenser.

Landscape Committee Charter: The board reviewed a revised draft of a charter for the landscape Committee. Craig agreed to circulate a new draft incorporating suggested changed. By consensus, the board agreed to vote on the final draft of the charter via email.

Cluster design standards: The board discussed the clusters rules and design standards. The discussion will continue at the May meeting.

Next meeting: The next meeting will be held at 8 p.m. May 18 at Craig’s home (1200).

The meeting adjourned at 9:30 p.m.

Respectfully submitted,

Tim Schick, Secretary