Heather Knoll Cluster Association

Board of Directors Meeting

January 17, 2012

The meeting, held at Bob Dilger’s  (1268) was called to order at 7:32 p.m.

Board Members present:  Matt Roland, Scott Parkin, Jason Goldberg, Alice Tripp and Bob Dilger.

Guests:  Judy Holmes,  Ellice Stern

Secretary’s Report – Jason moved the minutes of the December 14, 2011 meeting be accepted as amended.  Seconded by Scott.  Unanimous.

Treasurer’s Report - Amounts in the reserves were made available.  Final budget figures for 2011 will come later.

New accounts have been opened at the BB&T branch bank at North Point and monies from the money market fund have been deposited.  The remainder in business checking will be moved when all outstanding checks are cleared.  

A request to review financial records has been received and will be honored if proper purpose is brought forth.

Social Committee Report – The last new owner has taken up residence and was paid a visit by Committee members.

Jason is working on ideas for social gatherings.  More to come.

Landscape Committee Report – The replacement tree in front of 1216 has been planted and a new drain put in.  The stump has been ground and new sod and straw laid.  Ellice will meet with landscape architect Kate Davidson on Friday, 1/20, for a walk-around to see which areas from the 10-year plan should be addressed first. 

Ellice will take the new members of the Board through the area to outline for them the 10-year plan.  Date set for 1/21.




Old Business:

Website update/documents – Scott moved, seconded by Matt that the Cluster standards received from RA be added to the website.  Unanimous.

Roof Reserve document– Scott moved, seconded by Jason, that the QandA document be added to the website.  Unanimous.

Street light by path to Woodbrook Lane – Matt reported no power to the light.  Jason moved that Matt go ahead and contact EcoElectric with authorization to spend up to $500 on the repair.  Seconded by Scott.  Unanimous.

Speeding on Woodbrook Court – Jason was unable to get references for any group using a portable speed bump.  He will bring a proposal to have Board members speak to members of the community for input.

New Business:

Association status/tax-exempt status – Legal documents have indicated that HKCA has the correct status as a non-stock State registered corporation.

Party fences/stain colors –A resident has received a non-compliant notice from RA and asked the Board to sign the request to DRB to use a color that would cover the stain that is non-compliant.  One Board member will sign the petition form.

By-Law review – Scott moved, seconded by Jason, to alter some of the by-Laws and Rules and Regulations documents to conform with state law and current practice.  Unanimous.

Those sections of the By-Laws that will be altered are Section 4, Special Meetings; Section 5, Notice; Amendment 1, second paragraph and #4.

In the Rules and Regulations, alterations are made to sections 1.5,and 1.8.

The above will be posted on the Cluster Website, HeatherKnoll.org., when completed.

Environmental discussion – Tabled.

Communication methods – It was agreed that an e-mail will go out to the community when all updates are complete.

Other – Scott moved that the Board look for an outside auditor and consider an audit.  Seconded by Jason.  Unanimous.


The next meeting is scheduled for February 21, at 7:30 p.m. at Scott’s (1227).

At 10:30 p.m., Matt moved that the meeting be adjourned.  Seconded by Scott.  Unanimous.


Respectfully submitted,

Alice Tripp