HEATHER KNOLL CLUSTER ASSOCIATION

BOARD OF DIRECTORS MEETING

FEBRUARY 17, 2011

Members present:  Judy Holmes, Mary Erard,  Sumeet Chawla, Lew Barr and  Alice Tripp

The meeting which was held at Lew Barr’s home (1270) was called to order at 7:35p.m.

Secretary’s Report:  Lew moved, seconded by Mary, that the minutes of the Jan. 20, 2011, be accepted as written.  Unanimous.

Treasurer’s Report:  Alice noted there were three homeowners who are in arrears for the first quarter of 2011, and one who owes a partial payment for the first quarter.  Notices have been sent.  She also distributed a P&L for fiscal 2010,  a balance sheet and reserve accounting.

Social Committee:   The president noted that when Kurt Lane resigned from the board, he also resigned form the social committee.  Volunteers will be sought.

Landscape Committee:   By a unanimous vote the board agreed to allocate $650 for removal of a dead cherry tree on the Wiehle Avenue knoll, as well as some branch trimming required due to the recent storms.  The motion was made by Alice, and seconded by Mary.  There was some discussion of cherry tree replacement on the same knoll.

The board also asked to officially accept the ten year landscape plan that Kate Davidson has put together for the Cluster.  Lew moved, seconded by Sumeet, that we do so, subject to Design Review Board input.  Unanimous.

Judy reviewed with the board the twelve projects that comprise our ten year landscape plan.  They were put on the plat plan with corresponding addresses.  We are awaiting from Kate the expected costs for the first four items on the plan.

Roof Reserve:  Following discussion of ways to get into compliance with our deed which requires that our roof  reserve be completely funded, Lew moved, seconded by Sumeet, that we establish a deadline of September 30, 2011, for the 14 owners who have not yet replaced to either fully fund the reserve or complete the actual replacement.  The vote was 5-0 in favor.   Sumeet volunteered to draft the letter that will be directed to the 14 owners.  The letter will go out before March 1, 2011.

Speeding on Woodbrook Court:  This is still an issue that is unresolved.  Several options were brought forth, but nothing has been concluded as yet.  Item will appear on a subsequent agenda.

Tabled for the next meeting, March 17th at 7:30p.m., which Judy will host at her home (1276), will be the review of the Association’s insurance policy.

Meeting adjourned at 9:05p.m.

Respectfully submitted,

Alice Tripp