Heather Knoll Cluster Association

Board of Directors Meeting

January 20, 2011

Members present:  Judy Holmes,  Sumeet Chawla,   Mary Erard,  Lew Barr and Alice Tripp

Guests:  Mary Lou Demeo

The meeting which was held at Mary Erard’s  home (1246) was called to order at 7:35p.m.

Secretary’s Report:   It was voted by acclamation to accept the minutes of the January 5 2011 meeting as written.

Treasurer’s Report:  The treasurer reported that as of today, there were seven owners whose first quarter assessments had not been received and one owner in arrears for 4th quarter 2010.   Finance charges have been assessed.  A P+L for the last fiscal year will be distributed to the board, as requested.

Social Committee:   No report.

Landscape Committee:  Landscape chairperson, Ellice Stern, was unable to attend the meeting, but did provide copies of the ten-year plan that will be presented to the Design Review Board on February 22.  There was much discussion as to whether this plan was complete or would evolve over the course of the ten years.  It was agreed that the Board would try to meet with landscape architect Kate Davidson and Ellice prior to the DRB meeting to make certain issues clearer.

New Business:   Lew moved, seconded by Mary, that the Cluster reword the Leash Law statement presently in the Cluster Rules and Regulations to more closely follow the wording used by Fairfax County.  Unanimous.  Discussion followed on how best to inform and enforce this law.  Ideas will be collected by Judy and a decision made prior to the March assessment billing.

The painting schedule was next on the agenda.  It was suggested that the schedule be added to the Cluster website.  Also discussed were requirements for maintaining that schedule and what alternatives might be considered if owners are not comfortable adhering to it.  One possibility is to have painting companies weigh on what might constitute appropriate guidelines for the Cluster to follow with regard to a painting schedule.

Tabled for a future meeting were a discussion of the Cluster insurance policy; and, from old business, fully funding the roof reserve and the issue of speeding through the Cluster.

Due to the lateness of the hour, the meeting was adjourned at 9:20 p.m.

The next scheduled meeting will be Thursday, February 17, 2011, at Lew Barr’s (1270) at7:30p.m.

Respectfully submitted,

Alice Tripp

Secretary/Treasurer