Heather Knoll Cluster Association

Board of Directors Meeting

Sept. 27, 2016

The meeting held at Tim Schick’s (1223) was called to order at 8:00 p.m.

Board Members present: Craig Downie, Tim Schick, Bob Dilger, Lee Thompson and Petra Raymond.

Residents present: Doug Raymond.

Secretary’s Report: m/ Tim s/Lee The Board approved the minutes of the Aug. 31 meeting.

Treasurer’s Report: m/ Tim s/Lee The Board approved the monthly financial reports.

Reallocating reserve funds into segregated bank accounts was discussed. Implementing this idea will be taken up at a future meeting.

Bob reported on his study of the amount of money necessary to properly fund the roof and paving reserves. The Board also discussed establishing an operating reserve and how much money would be necessary and appropriate. The Board agreed to follow up at the next meeting.

Drainage

Craig reported that the Reston Design Review Board is reviewing the proposed drainage work between 1233 and 1235.

Path lighting

m/Tim s/Craig the Board approved the expenditure of approximately $106 for four solar lights. Two will replace a broken light on the Wiehle exit path while the others will be used to improve lighting on the path through the woods to Woodbrook Lane.

Tree Pruning

m/Bob s/Tim The Board approved the expenditure of $2850 to Thrive tree service for tree pruning behind 1219 through 1257. The homeowners will be notified and consulted with prior to the start of work. This work is part of the erosion control program.

Bob reported on the first of several bids on erosion control work behind 1219 to 1257. No action was taken pending additional bids.

Landscaping Contract

The board reviewed a draft Request For proposal for a landscape contract that will be put out for bid.

The Board discussed, but took no action of street paving, curb paving and house painting.

Annual Meeting

The Board scheduled the annual cluster meeting for 7 pm Nov. 15 at Buzz Aldrin Elementary School.

Next meeting: The next regular meeting will be held at 8 p.m. on Nov. 2 Tim’s home (1223).

The meeting adjourned at 9:45 p.m.

Respectfully submitted,

Tim Schick, Secretary