Heather Knoll Cluster Association

Board of Directors Meeting

October 9, 2019

The meeting, held at Tim Schick’s (1223), was called to order at 7:00 p.m.

Board Members present: Craig Downie, Tim Schick, Lee Thompson, Cate Fulkerson and Petra Raymond.

Minutes

m/Tim s/Craig The minutes of the September 11 meeting were approved.

Financial reports

Petra reviewed the financial report and highlighted areas where costs are likely to increase within the next year.

m/ Cate s/ Lee the Financial report was accepted.

Tree Replacement

Petra reported it is necessary to replace a tree that was removed near 1249 earlier this year and that drainage work will be required as part of this project.

m/ Cate s/ Lee The Board authorized the expenditure of up to $1,015 for planting a tree near 1249, and related drainage work.

Contracts

Petra discussed a proposed contract for landscape with the current contractor. She said she was attempting to get clarification on proposed cost increases. Lee reviewed a proposal from another vendor which would use organic materials and hold costs constant for three years. It will be necessary to do a side by side comparison of the two proposed contracts. The two contractors are the only companies that replied that offer organic lawn treatments. Board members agreed that they are committed to continuing the use of organic treatments.

A comparison of the bids will be prepared and The Board will vote by an email poll before the end of October.

Budget

After a review of anticipated costs, the board unanimously adopted a quarterly fee schedule for 2020

Inside Units Exterior Units

Operating Fund $285.31 $285.31

Paint Reserve $84.61 $111.18

Roof Reserve $92.19 $98.62

Curb & Sidewalk Reserve $5.04 $5.05

Paving Reserve $34.85 $34.85

Total $501.38 $534.38

Annual Meeting

The Board discussed agenda items for the Nov. 13 annual meeting.

The meeting adjourned at 8:20 p.m.

Respectfully submitted,

Tim Schick, Secretary