Heather Knoll Cluster Association

Board of Directors Meeting

March 17, 2011

Board Members Present:  Lew Barr, Sumeet Chawla, Judy Holmes, and Alice Tripp

Absent:  Mary Erard

The meeting which was held at Judy’s (1276) was called to order at 7:30p.m.

Secretary’s Report:  Sumeet moved, seconded by Lew, that the minutes of the meeting of February 17, be accepted as written.  Unanimous.

Treasurer’s Report:  Balance sheets, to-date profit and loss statements, and the updated reserve amounts were passed out.  It was noted that the owners who were delinquent for the first quarter of 2011 had remitted.  There is still one household that is partially behind, and they are making payments.

Landscape Committee:  Judy informed the Board that John Feid had volunteered to serve on the landscape committee.  He was appointed to the position.  Judy will notify Ellice Stern and Brian McCann of his appointment.

Judy brought the Board up to date on Kate’s plan and walked thought the priority list.  Tree trimming behind 1219 through 1257 is the first priority. Added woodline trimming behind the units off Wiehle  has been moved to priority #2.  And, cosmetic changes to the first island have been moved up to priority #4.

There was some discussion of how much, and how to allocate monies to the Landscape Committee. 

Old Business: 

Roof Reserve – Judy has distributed all but one letter.  She also reported in the course of trying to get some idea of what others had spent in replacing their roofs,  that one household had only done the front of their unit.  A slightly redrafted letter will be sent to them.  Of the 13 notified, there have been four responses.  All agreed to replace their roof.  On or about the 21st of March, Judy will send a follow-up to those who have not responded.  Discussion followed on what might be done if neighbors cannot come to an agreement to replace.

Speeding on Woodbrook Court – The issue was tabled for a later meeting.

New Business:

Insurance Policy Review – Judy has spoken with Cluster agent and made the suggestions that we reduce the building limit to just the minimum required in order to retain property coverage, inasmuch as we own no building.  However, Nationwide considers the entry sign/wall as meeting the definition of a “building” and the minimum allowable for building coverage is $5,000.  The second suggestion is to delete the Business Personal Property coverage altogether because we own no equipment or furnishings.  The third change would be increasing the Employee Dishonesty cover to $200 thousand because as of July 1 2008, the amount of Employee Dishonesty insurance must equal 100% of the total reserve funds plus 25% of the annual dues.  Our current limit is $25K. These three changes will result in about an $82.00 per years increase in insurance costs.  Lew moved that these changes be made.  The motion was seconded by Sumeet.  Unanimous.  Judy will notify our agent.

The meeting was adjourned at 9:10 p.m.

The next meeting is scheduled for Tuesday, April 19 at 7:30 p.m., at Alice Tripp’s (1239).

Respectfully Submitted,

Alice Tripp