Heather Knoll Board Meeting

July 15, 2010

In attendance:   Board Members Alice Tripp, Bill Malyszka, Heidi Wilson, Judy Holmes and Kurt Lane
Landscape Committee Chair Ellice Stern
Guest:  Kate Davidson, landscape architect
Call to order at 7:32 p.m.
The minutes of June 17 were moved by BM; 2nd by KL.  Carried 3-0 with 2 abstentions due to absence.

Homeowner Concerns
Ellice and Andy Stern want to replace the wooden steps at the rear at their home and want to use a composite material.  This is a deviation from Heather Knoll’s current standard and therefore requires approval of the Design Review Board.  The DRB has requested board confirmation of measurements and that a board member be present at the meeting.  Heidi has the DRB’s letter and will respond.
Matt Miller has requested that a modification be made to the existing rear decorative light fixture standard.  He has taken the initiative to rewrite a suggestion, but the feeling of the board on this subject was to not address this as a one-off measure and to instead address flexibility at the rear of the units.

KL moved to create a Standards Review Committee to explore recommendations for flexibility in the design standards at the rear of the units; 2nd by BM.  Carried 5-0.

Roof Reserve Balloting Status:    With two (2) ballots outstanding, the results are:                Option 1 = 24
Option 2 = 10
Option 3 = 16

Note:  In order for Options 1 and 2 to carry, 75% of voters (39) would have had to vote for one of them.  Since neither of them collected 39 votes, Option 3 carries by default.

The board will begin the implementation process for the escalation of the quarterly dues for 2011.

Treasurer’s Report:  There are no delinquencies.

Ms. Davidson reviewed a preliminary plan to address tree overgrowth, invasive vines and drainage issues in the common area and to re-landscape parts of the islands to replace dying juniper and holly.  She is developing a timeline for board review in Sept, with a view toward beginning work in the fall. 

As mentioned at the Annual Meeting, our landscaping services contract with Genesis will expire on Dec 31.  Ellice Stern will soon begin the process of requesting proposals.

Maintenance:  Bill reported a replacement stop sign is on order and expected to be installed by the end of July. 

The cicada killer bees have returned to the embankment at 1278; Bill will contact the exterminator that treated them last year and request that they re-treat under their 1-year warranty which runs through August.

Social:  A fall picnic is being planned for mid September.

The meeting adjourned at 9:15 p.m.


Respectfully submitted,
Judy Holmes
Secretary, Board of Directors